This privacy statement describes how Shared Offices collects and uses the personal information you provide on our Web site: www.SharedOffices.com. It also describes the choices available to you regarding our use of your personal information and how you can access and update this information.
Collection and Use of Personal Information
We collect the following personal information from you:
Contact Information such as name, email address, mailing address, phone number
Billing Information such as credit card number, and billing address
Unique Identifiers such as user name, account number, password
If you are listing your space, your company’s name, mailing address, and other company information
If you are searching the database to find a match for your space, your company’s name, mailing address, and other company information
As is true of most Web sites, we automatically gather information about your computer such as your IP address, browser type, referring/exit pages, and operating system.
We use this information to:
Respond to customer service & offer requests
Administer your account
Improve our Web site and marketing efforts
We enable you to create an account, and share information such as messages, offers, & requests with others.
Shared Offices Marketing Materials and/or Newsletters As part of our service, you may receive marketing messages and/or newsletters from us periodically. Out of respect for your privacy, if you wish to no longer receive our communications, you may follow the instructions in the email and/or make the appropriate setting changes directly in your account.
We will send you strictly service-related announcements on rare occasions when it is necessary to do so. For instance, if our service is temporarily suspended for maintenance, we might send you an email. Generally, you may not opt-out of these communications, which are not promotional in nature. If you do not wish to receive them, you have the option to deactivate your account.
Communications with other Users
To protect the privacy of all Shared Offices members, if you choose to communicate with other members via the internal email system on our site, we will disable the “TO” and “FROM” fields from displaying actual email addresses in our internal email program. Recipients will be able to respond back to our internal email system but will not see your actual email address. To read your incoming emails in the member section of Shared Offices, you may click on the Inbox in your internal email page, accessible only via logging in as a member. Here, our site will facilitate all email communications within our system. You may manage your account via member access after login. Only active members can be emailed through the Shared Offices email system. On behalf of an interested Shared Offices member, we will send a user an email indicating an expressed interest in the listing, or a tenant, on the site. Shared Offices stores email information in the member’s email system for the sole purpose of facilitating communications between one member and another. Additionally, Shared Offices reserves the right to use email addresses of active and inactive members for marketing our services.
You may choose to stop receiving our emails by logging into your account and updating your notification selections or you can contact us at: info@SharedOffices.com.
Information Obtained from Third Parties If you provide us personal information about others (such as providing information about a contact who would be managing your space listing), or if others give us your information (such as providing information about you for the purposes of listing your space), we will only use that information for the specific reason for which it was provided to us.
We will share your personal information with third parties only in the ways that are described in this privacy statement. We do not sell your personal information to third parties.
We may provide your personal information to companies that provide services to help us with our business activities such as offering customer service. These companies are authorized to use your personal information only as necessary to provide these services to us.
We may also disclose your personal information • as required by law such as to comply with a subpoena, or similar legal process • when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request, • if Shared Offices is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our Web site of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information, • to any other third party with your prior consent to do so.
Cookies and Other Tracking Technologies
We use both session ID cookies and/or persistent cookies. We use session cookies to make it easier for you to navigate our site. A session ID cookie expires when you close your browser. A persistent cookie remains on your hard drive for an extended period of time. You can remove persistent cookies by following directions provided in your Internet browser’s “help” file.
We set a persistent cookie to store your passwords, so you don’t have to enter it more than once. Persistent cookies also enable us to track and target the interests of our users to enhance the experience on our site.
If you reject cookies, you may still use our site, but your ability to use some areas of our site, such as contests or surveys, will be limited.
Links to Other Web Sites
Our Site includes links to other Web sites whose privacy practices may differ from those of Shared Offices. If you submit personal information to any of those sites, your information is governed by their privacy statements. We encourage you to carefully read the privacy statement of any Web site you visit.
The security of your personal information is important to us. When you enter sensitive information (such as credit card number) on our order forms, we encrypt the transmission of that information using secure socket layer technology (SSL). We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security.
If you have any questions about security on our Web site, you can contact us at: info@SharedOffices.com.
Additional Policy Information
The purpose of our site is to register, search, and list available office space and entities seeking office space to share. As part of our service, we will list you in our publicly accessible member directory. If you do not want to be listed in our directory, you may deactivate your account via member login, or you may contact us at: info@SharedOffices.com.
Correcting and Updating Your Personal Information To review and update your personal information to ensure it is accurate, you may login to your account or contact us directly at: info@SharedOffices.com.
Notification of Privacy Statement Changes We may update this privacy statement to reflect changes to our information practices. If we make any material changes we will notify you by email (sent to the e-mail address specified in your account) or by means of a notice on this Site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.
You can contact us about this privacy statement by writing or email us at the address below:
Shared Offices, Inc.
940 Lincoln Road
Miami Beach, FL 33139